Process Daily Dispatch in Miami with Remote Dispatching
In this case Miami being dispatched by Ignacio Rosales in NJ

New York | Miami | Los Angeles
www.dtdusa.com | info@dtdusa.com
1-908-707-0077
Purpose: Maintain normal dispatch protocol without a Miami dispatcher
Intended for: Miami drivers / art techs. In this case Juan and Carlos in Miami
Details:
Admin
Check mailbox
Mail filed on Jacky's desk
DPSM
Warehouse facility scan, security, damage, leaks, temperature, cleanliness
Punch In/ADP login
Copy of time cards to Tavo every Monday morning
Print daily documents
Print all docs related to day's dispatch
Labels will need to be hand written for now
Review of following day's dispatch
Afternoon call each day from Tavo to Juan & Carlos
Bills of lading & manifest emailed from Tavo to Miami email on computer #1
Alll docs printed from local office printer
On Road
POD's
Obtain quality POD's, signature, printed name, date & time
Genius Scan the POD & "share to" Gmail
POD's to Tavo after completion of every job
Expenses
Receipts scanned with Easy Expense Tracker
Communicate
Delays foreseen beyond 30 minutes reported to Tavo
You'll get into a good rythm with Tavo
End of Day Office
Document scan
All related daily docs scanned by job # to office computer #1
Docs to include manifest, pre/post trips, POD's, log book pages, client inventories, ++++
Documents emailed to Tavo
All originals clipped together, in order, and filed in "Driver Docs" in chronological order
Notes: Below procedures are updates to current procedures, all other procedures remain the same
Tavo email irosales@dtdusa.com
Miami email miawhrse@dtdusa.com
Miami pass
Tavo cell 1-732-328-5428
Juan cell 1-786-201-1404
Carlos cell
Supporting Links:
Genius Scan https://apps.apple.com/us/app/genius-scan-pdf-scanner-app/id377672876?platform=ipad
Easy Expense Trackerhttps://apps.apple.com/us/app/easy-expense-tracker-scanner/id1528787066
Date Drafted: 3/26/2023
Author: Mark Boyea
V.1